1. Educational Qualifications
- Minimum Requirement: Any Degree
- Technical Skills: Strong proficiency in Microsoft Excel/Google Sheets (for tracking attendance, expenses, and inventory).
- Familiarity with ERP software or Institutional Management Systems.
- Excellent written and verbal communication skills in English and the local language.
2. Experience Requirements
- Entry-Level: 0–2 years. Focuses on document management and front-office tasks.
Core Job Responsibilities
To ensure the academy runs smoothly, an Admin Executive should focus on these four pillars:
1. Operations & Facility Maintenance
- Conducting daily walkthroughs to ensure the campus is "class-ready" by 8:30 AM.
- Managing repairs and maintenance (CCTV, networking, plumbing, and electrical).
- Supervising housekeeping and security staff.
2. Logistics & Event Coordination
- Managing the "end-to-end" logistics for student orientations and events.
- Handling venue bookings, catering arrangements, and material distribution.
- Coordinating staff housing or transportation needs when required.
3. Vendor & Procurement Management
- Identifying reliable vendors for stationery, IT equipment, and furniture.
- Comparing quotes and negotiating prices to stay within budget.
- Verifying invoices and coordinating with the accounts team for timely payments.
4. Reporting & Documentation
- Maintaining daily/weekly status reports (Target vs. Actually).
- Tracking asset inventories and AMC (Annual Maintenance Contract) renewals.
- Managing petty cash and daily administrative expenses.